Responsible for full-cycle accounts payable processing across multiple subsidiaries, including invoice entry, purchase order resolution, payment processing, vendor communication, payroll support, insurance administration, 401(k) coordination, and employee record maintenance in a high-volume environment.

Key Responsibilities

• Enter and code AP invoices across multiple entities and resolve PO discrepancies. Post transactions to production work orders and purchase orders.
• Process recurring payments (loans, petty cash, consulting, vouchers).
• Coordinate payment runs and check processing and match with supporting documentation.
• Respond to vendor, employee, and subsidiary inquiries.
• Perform vendor reconciliations and maintain W-9/tax records. Issue 1099’s annually.
• Maintain AP and fiscal year archives.
• Process and pay Board of Director payments and Intercompany invoices according to company implemented schedules.
• Maintain insurance records and process benefit elections and terminations.
• Support payroll check distribution and employee file management.
• Coordinate insurance open enrollment, reconcile carrier insurance invoices with internal records, and track 401(k) enrollments across subsidiaries.

Qualifications